Privacy notice – Pride in Place Stakeholders

This Survey, interviews, discussion groups and your personal data

This privacy Notice explains who we are, the personal data we collect, how we use it, who we share it with, and what your legal rights are.

About Ipsos UK

Ipsos MORI UK Limited and Ipsos (market research) Limited are a specialist research agency, commonly known as Ipsos and referred to in this privacy notice as “Ipsos UK”. Ipsos UK is part of the Ipsos worldwide group of companies, and a member of the Market Research Society. As such we abide by the Market Research Society Code of Conduct and associated regulations and guidelines.
Ipsos has commissioned an independent evaluator – Anna Beckett, trading as Anna Beckett Consulting – to deliver the evaluation of the People in Place community engagement pilot. She will be acting as a data processor for Ipsos.

What is Ipsos UK’s legal basis for processing your personal data?

Ipsos UK requires a legal basis to process your personal data. Ipsos UK’s legal basis for processing is your consent to take part in this research survey and any interviews or discussion groups. If you wish to withdraw your consent at any time, please see the section below covering ‘Your Rights’.

Firstly, taking part in the evaluation (in a survey, interview or group discussion) is entirely voluntary and any answers are given with your consent.
Ipsos UK and Anna Beckett Consulting will keep your personal data and responses in strict confidence in accordance with this privacy notice. Anna Beckett will not share identifiable responses with Ipsos UK and in turn Ipsos UK can assure you that we will not be sharing your identifiable responses with MHCLG and you will NOT be identifiable in any published results.
Ipsos UK and Anna Beckett Consulting will use your personal data and responses solely for evaluation, research and analysis purposes.

Who we share your data with?

Ipsos UK will send out the link to the survey on Anna Beckett’s behalf.
The survey will be hosted on SmartSurvey.co.uk by Anna Beckett. The SmartSurvey privacy policy is available here https://www.smartsurvey.co.uk/company/privacy-policy
Only Anna will see the answers you give. You can choose whether to provide your name and contact details – if you do not provide them then Anna will not have those details.
Some meetings may be recorded and transcribed using Teams.

How will Ipsos UK ensure my personal information is secure?

Anna Beckett is an approved supplier of Ipsos UK.
Ipsos UK takes its information security responsibilities seriously and applies various precautions to ensure your information is protected from loss, theft or misuse. Security precautions include appropriate physical security of offices and controlled and limited access to computer systems.
Ipsos UK has regular internal and external audits of its information security controls and working practices and is accredited to the International Standard for Information Security, ISO 27001.

How long will Ipsos UK retain your personal data and identifiable responses?

Ipsos UK and Anna Beckett Consulting will only retain your data in a way that can identify you for as long as is necessary to support the evaluation and findings. In practice, this means that once we have satisfactorily reported the anonymous findings, we will securely remove your personal, identifying data from our systems.
For this project we will securely remove your personal data from our systems by June 2026.

Where will your personal data be held & processed?

All of your personal data used and collected for this survey will be stored and processed in the United Kingdom and the European Union.

Your rights.

You have the right to access your personal data within the limited period that Ipsos UK holds it.
Providing responses to this evaluation is entirely voluntary and is done with your consent. You have the right to withdraw your consent at any time whilst we hold your personal data at an identifiable level.
You also have the right to request from us the deletion or erasure of the personal information we hold about you.
You also have the right to rectify any incorrect or out-of-date personal data about you which we may hold.
If you want to exercise your rights, please contact us at the below Ipsos UK address or contact Anna Beckett directly at anna.beckett@a-b-consulting.co.uk .
If you have any complaints, we will appreciate if you give us an opportunity to resolve any issue first, by contacting us as set out below. You have the right to lodge a complaint with the UK’s Information Commissioner’s Office (ICO), if you have concerns on how we have processed your personal data. You can find details about how to contact the Information Commissioner’s Office at Make a complaint | ICO.

How can I contact Ipsos UK about this survey and/or my personal data?

Email: anna.beckett@a-b-consulting.co.uk with 25-092288-01 MHCLG PiP in the email subject line

Post:

25-092288-01 MHCLG PiP

Data Protection Officer

Compliance Department

Ipsos (market research) Limited and Ipsos MORI UK Limited

3 Thomas More Square

London E1W 1YW

United Kingdom